Placement and room management
Model buildings, floors, rooms and beds the way your dormitory is actually laid out. Occupancy is visible at a glance and every room change is recorded.
Dormitory management platform
Your whole dormitory, on one screen
From placement to contracts, from collections to discipline records — Dormimy takes dormitory operations out of scattered spreadsheets and puts them into a single flow.
- 3rd floor
- 2nd floor
- 1st floor
- Ground
Everything the panel covers
- Placement
- Contracts
- Collections
- Daily operations
- Guest stays
- Reports
Placement
See which bed is free at a glance
You set up the building, floor, room and bed structure once — after that occupancy stays current on its own.
The building → floor → room → bed hierarchy follows your own layout.
Room changes are recorded, updating the old and new bed at the same time.
Short-term guest stays draw from the same bed pool.
- Occupied bed
- Free bed
- 201
- 202
- 203
- 204
Corridor
- 205
- 206
- 207
- 208
Collections
Instalments run on their own
The instalment plan is created the moment a contract is signed. Balances close as payments land, and overdue instalments make themselves visible.
The instalment plan is derived from the contract — no spreadsheet to maintain.
Payments, discounts, deposits and refunds gather in one ledger.
Overdue instalments rise to the top of the list.
Contract
Signed
Instalment plan
- Collected
- Upcoming instalment
Term startTerm end
Features
Every part of the job, in one place
Work you track across separate tools comes together in one panel, with records that stay connected.
Contracts and digital signing
Contracts are generated from templates and signed by the student through a link sent to them. Promissory note output comes ready.
Collections and instalment tracking
Instalment plans, payments, discounts, deposits and refunds all land in one ledger. Who still owes what is immediately clear.
Day-to-day operations
Leave requests, maintenance, inspections, incidents and discipline records go straight into the student's file instead of getting lost in chat groups.
Guest accommodation
Separate rate plans, bookings and folio tracking for short-term stays.
Permissions and reports
Fine-grained role-based permissions mean each staff member sees only their own work. Occupancy and collection reports are ready when you need them.
How it works
One flow from registration to collection
Each step picks up where the previous one left off, so you never enter the same information twice.
- 01
Student registration
A student file is opened; documents and contact details attach to the same record.
- 02
Placement
A suitable bed is assigned, and occupancy and room lists update at the same moment.
- 03
Contract
The contract is generated from a template and closed with a digital signature.
- 04
Collection
The instalment plan starts running and payments post to the ledger.
Frequently asked questions
If your answer isn't here, get in touch.
Does it require installation?
No. Dormimy runs in the cloud — you sign in from your browser and start working. Nothing is installed on your computer.
Can I manage more than one building or block?
Yes. You model the building, floor, room and bed hierarchy after your real layout and manage all of it from one panel.
Can we bring our existing student list over?
Get in touch while you're setting up and we'll walk you through moving your existing list into the system.
Who can see our data?
Each dormitory's data is kept separate in its own account, and staff reach only the records their role allows.
Do students need to sign in?
Steps such as contract signing happen through a link sent to the student, so they don't need an account of their own.
How do I try it?
Use Start free to open your account and explore the panel with your own data.
Move your dormitory to Dormimy
Open your account, define your buildings and rooms, and create your first student record today.
Start free